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Below you’ll find all the vendor resources you need in order to make your participation in the Louisville Gift Show successful. If you still have questions, you can contact us here.

Decorator & Electrical Services

Rosehill Gift Shows serves as the general services contractor for the Louisville Gift Show through the Paroquet Springs Conference Centre. The PSCC offers a wide variety of services including extra tables, electrical, and more. The deadline for Advance Pricing is July 30, 2021. Extra items can be ordered through your vendor space contract.

SHOW COLORS

Drape is black

CARPETING

Most of the space is carpeted. The main exhibit area is carpeted.

WiFi

There is WiFi available in the Exhibit Hall complimentary. We offer no guarantee of service or security.  We strongly encourage you to bring a WiFi and/or MiFi Hotspot device.

SHIPPING

Have your freight delivered to Paroquet Springs Conference Centre. Do not schedule deliveries more than two days prior to move-in.
Contact Melissa Bealon for details.
217-691-1110
rosehillgiftshows@gmail.com

 

IMPORTANT DATES

 

  • Postcard Mailing List Deadline – 5/31/2021
  • Booth Balance Due Deadline (credit card) – 7/30/2021
  • Booth Balance Due Deadline (check payment) – 6/15/21
  • Information Due for onsite vendor list – 7/30/2021
  • Exhibitor Services Pre-Order Deadline – 7/30/2021

 

INABILITY TO ATTEND INSURANCE

Inability to Attend insurance is is included with your vendor fee. Coverage is underwritten by Lloyds of London.
You will receive a 100% refund if you are unable to attend the event for a reason outside of your control that is covered under the policy.

Note: It is the exhibiting company that is insured, not individual staff. So in order for an exhibiting company to be refunded under the program, the exhibiting company would need to be unable to attend the event and so they are unable to man their booth.

Here is what is covered.

This coverage starts on the date you pay for registration (space) and ends on the first date of the show (set up day). You can view the full Policy Terms & Conditions here. Rosehill Enterprises LLC/Rosehill Gift Shows will continue to have a no refunds policy.

BUYER LIST

We often get asked if a copy of the buyer registration list will be provided prior to the show.  The registration list of buyers will be distributed after the show so that we can include on-site registrations.  (Most registrations occur in the last seven-to-ten days prior to the show.) 

 

BOOTH STAFF BADGES

All booth personnel who access the show floor are required to wear an “EXHIBITOR” badge during show hours. Submit your names below no later than August 14, 2021.  Badges will be waiting for you at the show.


EXHIBITOR LIABILITY INSURANCE

Proof of insurance is mandatory for show participation. Having insurance protects your company, employees, and volunteers should a claim arise against you for something that occurs. Rosehill Enterprises LLC/Rosehill Gift Shows DOES NOT provide any type of insurance coverage for the property and/or personnel of exhibiting companies. Exhibitors must maintain insurance that meets the requirements outlined on the Exhibitor Liability Insurance Program Form and on your booth space contract.

General Liability Insurance –
Comprehensive general liability insurance written with limits of $1,000,000.00 per occurrence / $2,000,000.00 aggregate for bodily injury and property damage. Rosehill Enterprises LLC/Rosehill Gift Shows should be named as the certificate holder along with the corresponding additional insured (depending on which show(s) you wish to participate in.)

If you already have compliant coverage through your own provider, be sure to email a copy of this to sales@rainprotection.net before the show.

If you do not have coverage it can easily be secured through Rainprotection at a negotiated rate provided to Rosehill Gift Show exhibitors. Below is a  sample Certificate of Insurance.

Certificate of Insurance – Louisville  

Show Days & Hours:

SUNDAY, August 29, 2021
8:00 am-3:00 pm


On Site Set Up

SATURDAY, August 28, 2021
8:00 am-8:00 pm

Tear Down

SUNDAY, August 29, 2021
3:00 pm-7:00 pm

(Vendors left after 7:00 pm will incur $150 per hour charges.)

EARLY TEARDOWN POLICY & SHOW RULES

Early booth breakdown is strictly prohibited. Due to an increase in complaints from buyers and exhibitors on this issue, Rosehill Gift Shows is committed to eliminating these practices from the show floor on the final day of the trade show.

An exhibitor is in violation of early breakdown if they start to break down their booth, remove product from their shelves, box up product and are unable to conduct business in their booth PRIOR TO 3 PM on the day of the Show (Sunday). Show Management will be on the show floor to enforce compliance with this policy, if your booth is breaking down, we will take photographs and ask you to stop.  If the action continues, we will take photographs again and your company will receive a violation of $1000 as well as forfeit the opportunity to participate in the show.

Companies in violation of this policy are jeopardizing their booth location for future shows and the fine must be paid prior to being able to reserve space in subsequent shows. Please keep this in mind when making staffing decisions and travel arrangements for the final day of the show.

SHOW RULES

Vendors must adhere to all booth rules and regulations as outlined within the Terms and Conditions as well as:

Merchandise to be sold and booths must remain intact until 3pm on the day of the show (Sunday).

Vendor agrees to conduct all business within their contracted space.

Vendor agrees to maintain all product, storage items, extra boxes, materials, etc. within its contracted space or vehicle. No yelling or hawking at customers from your booth. No disturbing other exhibitors or their customers. No touching buyers and/or exhibitors without their consent.

We appreciate your cooperation in creating a professional business environment for our industry buyers.

IMPORTANT

If you are contacted by a person or company offering to sell you a contact list for our show, know that: 

  •  We don’t sell, rent, lend out, allow peeking, etc. of our list. 
  • If you receive a solicitation email that states they have a database for Rosehill Gift Shows or any one of our shows, the information provided did not come from us.  


These so-called marketing groups target every trade show they can find.  We do not in any way endorse or recommend these companies and in fact, we suggest deleting any and all messages you receive from them. Any business arrangements regarding the event that you may make through unaffiliated third-party companies are at your own risk and expense.  Again – we do not sell, rent, lend out, etc. our list.

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